Events & Accommodation Coordinator (Onsite)

Overview

Krinklewood Estate is seeking a capable, grounded and hospitality-driven Events & Accommodation Coordinator to oversee the on-site delivery of events, weddings and guest stays across the Estate — including Krinklewood, Cézan Trattoria & Bar, and our accommodation offerings (including Dimensions X cabins).

This is a highly hands-on, operational role for someone who thrives in live environments, enjoys being the go-to person on the ground, and takes pride in delivering calm, considered, five-star guest experiences.

This role works Thursday to Monday, with on-site presence required Thursday to Sunday. Mondays are a work-from-home admin and planning day.

You will be trusted to make real-time decisions on-site to ensure events and guest stays run seamlessly, escalating only when required.

Key Responsibilities

Events & Weddings

  • Plan, oversee and execute all weddings, private events, activations and group bookings

  • Manage event timelines, run-sheets and on-the-day delivery

  • Supervise event set-up and pack-down, including weekends and after hours when required

  • Conduct wedding, private and corporate event tours and manage enquiries through to confirmed bookings

  • Liaise with couples, clients, suppliers and internal teams to ensure seamless delivery

  • Liaise professionally with high-profile clients, media-facing personalities and VIP guests, maintaining discretion, calm authority and exceptional service standards at all times. Krinklewood has hosted weddings and private events for high-profile couples including Jadé Tunchy & Lachie Brycki, Angus Crichton & Chloe Esegbona, Natalie Roser & Harley Bonner, and Emily van Egmond & Kat Thompson, among others.

  • Oversee pre- and post-event guest communication and follow-up

Accommodation & Guest Experience

  • Deliver consistently high-quality, five-star accommodation experiences

  • Personally check in guests when working on-site, providing a warm and memorable welcome

  • Manage guest communication pre-arrival, during stays and post-departure

  • Coordinate closely with housekeeping, grounds, marketing and leadership teams

  • Maintain booking platforms including Guesty, Airbnb and Booking.com

  • Oversee pre- and post-stay checklists and presentation standards

  • Manage stock, amenities, in-room collateral and digital guest resources

  • Administer bonds and manage damage reporting and follow-up when required

The Reality of the Role (Please Read Carefully)

This is not a desk-only coordination role. On peak days, this position may involve:

  • Moving furniture, signage and event items

  • Resetting spaces between events or services

  • Being the primary point of contact for guests, couples, suppliers and staff

  • Managing last-minute changes calmly and confidently

  • Working outdoors and on your feet for extended periods

Skills & Experience

  • Minimum 2 years’ experience in events, hospitality, accommodation or guest experience roles

  • Strong organisational skills with excellent attention to detail

  • Confident in managing multiple bookings, timelines and guest expectations at once

  • Comfortable making decisions independently in live environments

  • Physically capable of standing for long periods and assisting with event set-ups

  • Proficiency with booking and event systems (training provided where needed)

  • Availability to work onsite Thursday–Sunday, including evenings when required.

About You

  • Warm, professional and guest-focused

  • Calm under pressure and solutions-oriented

  • Takes pride in presentation and setting standards

  • Happy to lead from the front — equally comfortable hosting guests and moving furniture

  • Passionate about hospitality, events and creating memorable experiences

Perks

  • Work in one of the Hunter Valley’s most beautiful and premium estates

  • A trusted, autonomous role with real responsibility

  • Staff discounts across wine, dining and accommodation

  • Supportive, close-knit team culture

  • On-site accommodation available for overnight stays when required

To Apply

Please submit your CV to info@krinklewood.com along with a short note explaining why this role suits you and your experience. We look forward to meeting you!